Top Builder AI is a back-office layer of five self-learning AI agents, Workforce, Routing, Documents, Financial, and Collections, plus a Pricebook engine, installed alongside the Procore you already run and reconciled to your actual QuickBooks general ledger. It works the A/R aging list around the clock, drafts A/P from vendor bills, checks payroll before it runs, and files the paperwork, advisory by default, a person approves every action. It costs $3,000 per month for up to 25 people, with $0 install this quarter (normally $8,000).
Procore runs the project. The money is a different story: draw schedules that slip, retainage nobody tracks until closeout, owners who pay in 60 days while your subs want 30, and a QuickBooks ledger that quietly drifts away from what Procore says the job cost. That gap is not a Procore failure; Procore was never built to run your general ledger. It is the gap Top Builder AI was built for.
Updated July 1, 2026 · Install & data-handling reference
Because the work that decides whether a job made money happens after Procore's part is done: collecting the invoice, posting the bill, reconciling the ledger, and paying the crew correctly. Slow payment is now the industry norm, and the reconciliation between your project platform and your books is manual work that gets skipped in a busy month. The numbers below are published industry research, not our claims.
Up from 49% just two years earlier, per the Rabbet 2024 Construction Payments Report. Late payment is the norm, not the exception.
Rabbet estimates slow payments cost the U.S. construction sector roughly $280 billion in 2024 (same report). Every unworked aging list contributes.
Firms with 10 to 99 employees report spending an average of 25 hours a week on manual data entry or reconciling data across apps, per the Intuit QuickBooks Business Solutions Survey (2024).
Procore tells you what the job should cost and what has been billed. QuickBooks tells you what actually hit the bank and what you actually owe. When nobody reconciles the two, the margin report a lender or a partner sees is a guess. Top Builder AI's agents reconcile them on every cycle and turn the differences into a worklist a person approves.
Procore contractors get five of the eight Top Builder AI agents today, Workforce, Routing, Documents, Financial, and Collections, plus the Pricebook engine running on vendor price files you upload. Booking and Inventory are ServiceTitan-only, because Procore exposes no customer-intake or inventory feed, and we would rather say that plainly than claim coverage that does not exist. The full agent-by-agent detail is on the agents page.
Forecasts understaffing and avoidable overtime by trade and week, and checks payroll math, including overtime rules and claimed-versus-clocked gaps, before anyone gets paid. Payroll adjustments always require your lead's approval.
Skill-correct, drive-time-optimized crew assignments and a severity-triaged board. Fully advisory: your scheduler accepts or overrides every suggestion in Procore.
Classifies and routes every inbound document, RFI attachment, and vendor bill to the right project and folder, flags expiring certificates of insurance 30 days out, and drafts the A/P entry buried in a vendor bill for your finance lead to approve.
GAAP-correct job profitability, over-billing and under-billing per job, and a 30/60/90-day cash forecast, reconciled to your actual QuickBooks general ledger. The accounting connection activates per customer during install and fails closed until then: the agent says "not connected" rather than guess.
Works the A/R aging list around the clock, drafts dunning email, SMS, and call scripts, and tracks every promise-to-pay. Every send requires a department lead's approval, always, even in auto mode.
Procore has no pricebook, so this runs entirely on vendor price files you upload (CSV or XLSX): it re-costs materials to the cent as vendor prices change and proposes each update for human approval.
Procore has no customer-intake feed, so we do not claim a booking agent here. Booking is ServiceTitan-only today.
Procore exposes no inventory feed, so we do not offer the Inventory agent here. It is ServiceTitan-only today.
Every agent follows the same rules: figures come from deterministic, tested code, never from the AI; every action is proposed first and approved by a named person; money and legal actions always require a department lead; and everything is audited and reversible. How the OAuth install and the read scopes work is documented on the Procore install guide.
Top Builder AI is $3,000 per month for up to 25 people using the system, $4,500 per month for 26 to 75, and it scales from there (full table on the pricing page). The one-time install is $0 this quarter, normally $8,000, and every install carries a 30-day board-ready-or-free guarantee. No per-agent add-ons and no per-seat surprise math: every tier includes all available agents, every update, and the nightly learning.
If your first month of reports is not something you would hand to a partner or a lender, the install fee is refunded in full and you keep everything the agents produced that month. On the $0-install offer there is no install fee to refund, so we waive your first month's monthly instead. Installs are done hands-on by the developer in a small quarterly cohort, which is real capacity, not a countdown timer.
Here is a modeled scenario for a mid-size general contractor on Procore and QuickBooks. It is a model, not a case study and not a client result: the arithmetic is simple and you can rerun it with your own numbers on the fit call.
| Annual revenue | $12,000,000 |
| Average monthly billings | $1,000,000 |
| Average collection cycle | 45 days |
| Open receivables carried at any time (1.5 months of billings) | $1,500,000 |
| Apparent 60-plus aging | $360,000 |
| Reconciliation mismatches flagged for the bookkeeper (15% of that bucket) | $54,000 |
| Genuine 60-plus balance ranked into a contact queue | $306,000 |
| Proposed first-day contact queue | 5 actions |
| Office time to review and approve the queue | ~10 minutes |
The point of the model is the shape, not the exact dollars: the first cycle cleans the aging list before anyone makes a call, so the office stops chasing owners who already paid, and the follow-up effort goes to the invoices where both systems agree the money is genuinely outstanding.
No. Procore stays your system of record for projects, and we never touch its project-management workflows. Top Builder AI installs alongside it through a read-only OAuth connection, reads your project, financial, and document data, and runs the back-office analysis Procore was not built to do: reconciliation to your QuickBooks ledger, collections, A/P drafting, payroll checks, and document filing. Nothing writes back without a person approving it.
Five agents plus the Pricebook engine: Workforce, Routing, Documents, Financial, and Collections, with Pricebook running on vendor price files you upload since Procore has no pricebook. Booking and Inventory are ServiceTitan-only today because Procore exposes no customer-intake or inventory feed. The agent-by-agent detail, including what each one computes and who approves its actions, is on the agents page at topbuilderai.com/agents.html.
QuickBooks Online is the books source the Financial and Collections agents read: the general ledger, A/R, and A/P. The accounting connection is activated per customer during install and fails closed until then, which means the agents report "not connected" rather than guess at a ledger they cannot see. Once active, every cash, margin, and aging figure reconciles to your actual general ledger, computed by deterministic, tested code.
$3,000 per month for up to 25 people using the system, $4,500 per month for 26 to 75, $6,000 for 76 to 125, $8,000 for 126 to 250, and custom above that. The one-time install is $0 this quarter (normally $8,000), and every install is backed by a 30-day board-ready-or-free guarantee. Pricing is published in plain text on the pricing page; there are no per-agent add-ons.
No. The connection is read-only by default, and any write action you later enable runs through a propose, approve, execute gate: an agent proposes, an authorized person approves, the action executes idempotently, and everything is logged to an append-only audit trail with a compensating undo. Money and legal actions, like a dunning send or a payroll adjustment, always require a department lead, even when an agent is set to auto.
Days, not months. You authorize the app from Procore through a standard OAuth consent flow, connect QuickBooks, and the agents start in advisory mode, so you see the reconciliation findings, the aging queue, and the payroll flags on your own data before anything acts. The install is done hands-on by the developer, and the step-by-step flow is documented on the Procore install guide at topbuilderai.com/procore.html.
A 30-minute fit call with the developer, including a real teardown of where your back office is leaking: the aging list, the ledger drift, and the payroll flags. No pitch, no obligation.
Five agents plus the Pricebook engine on Procore. $0 install this quarter (normally $8,000), then $3,000 per month for up to 25 people. Advisory by default, every figure deterministic and audited.